Mar 08, 2023
08:17 AM
3 Kudos
We have a lot of licenses that are based on our total employee count.. total headcount... (aka user based)
In a large company, headcount changes almost daily. As such, our "All IT Asset Users" table in the Organization left-hand navigation updates every single night with people and their status.
So, how can we automatically allocate All Employees to a license, and ensure that the allocations to that license refresh every single night as the All IT Asset Users table updates?
We now have Device and User Restriction Groups. What about the idea of Device or User based "Allocation groups"? We could easily build a report based on the All IT Asset Users table, and assign that report to this imagined "User Allocation Group" tied to that license. Therefore, every night as all the integration and inventory jobs ran, and All IT Asset Users was updated, then also would the allocations to that license be updated.
Any other ideas to do this that exist today? Sure, business adapters, but since all the data required is already in Flexera, any solution that requires that we scrape that data out of Flexera somehow just to load it back in through an adapter seems... not ideal.
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Mar 03, 2023
08:46 AM
1 Kudo
Thank you @nrousseau1 for a good presentation. A few questions to pose on the usage of the Financial tab ("chargeback" fields)
Will the adjustments to your Price Per Right field also include the time dimension that might be set in the Financial tab? This way, consumers of the Price Per Right field will know whether this is a monthly price (normal for Subscription licenses) or a lump sum price (perpetual). Etc.
How will the Price Per Right be calculated? We have set some Financial data standards for how to record this data - So when we populate the Financial tab, we actually do the math to break it down into the unit price.
Ex. If the underlying purchase says that we purchased
a 2yr subscription
Total price $800,000
Purchase quantity = 100
Quantity per unit = 5
Effective quantity = 500
Then we populate the Financial tab as follows using the following standard:
Amount = the price of a single effective entitlement, AND
Subscription = Monthly frequency
=((800,000/500)/24)
Where 800,000 is the total cost, divided by 500 effective entitlements, spread across 2yrs.
Since we already perform this type of math-logic into the Financial tab, then there may be a risk of this data being further calculated by whatever is happening within the Price per Right field.
Thank you again
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Mar 25, 2021
12:06 PM
1 Kudo
This is still unsolved. Anyone have extra ideas? I have applications related to the license and the applications are showing installations, but no matter how I configure the license, it doesn't actually ever turn any of those installations into consumption of any kind.
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