Bulk and/or automated allocation changes in license records

[Junior]

Hey all!

I am trying to automate or simplify the cleanup process for comparing our Acrobat license assignments to consumption in Flexera.

Adobe portal will always be correct, as if they are not assigned, no license is assigned, so no usage of the application is possible.

I often compare an export of the users assigned in Adobe to Flexera and mark allocated/unallocated to users of the license in Flexera One accordingly. This is a very tedious task.

We have recently set up the SaaS Manager to link with Adobe as well.

This is a 2 part question:

1) Is there a way to bulk change allocations from a CSV, as our userbase is in the thousands? This would come in handy for many of my tasks outside of this event.

2) Is there a way that we can create an automation, even if run once a month, using data from adobe SaaS manager connection to change allocations accordingly?

I look forward to your assistance on this matter. 🙂

Cheers,

Jai

[GrigoriiG]

Hey Jai,

If I understand correctly, this should be relatively simple if you are familiar with business adapters and Flexera APIs.

Step 1 - Create allocations based on a given license (license container).

Create a business adapter here to update the relevant license allocations. 

Your primary object will be "Software allocation". You need to specify the User and the License. 

Step 2. 

Fetch Adobe subscribers via /saas/v1/orgs/{orgId}/managed-apps/{managedAppId}/app-users

https://developer.flexera.com/docs/api/saas/v1#/Managed%20Application/Managed%20Application%23indexUsers

Then, this data can be used in Business adapter to create/update license allocations.

It might be tricky, as the user in SaaS is typically recognized by their email. Your ITAM Users reference should be populated with emails to ensure the match.

Out of curiosity, did not you try the "SaaS Manager Integration"? It pushed the SaaS data directly into Licenses. It has its cons (e.g. you cannot truly merge an onprem license with POs with a SaaS license), but it is way simpler than creating interfaces from scratch.

 https://docs.flexera.com/fnms/EN/WebHelp/index.html#topics/System_Settings-Integrations_Tab.html

To sum up:

- try out SaaS Manager integration if you haven't

- consider building a Business Adaptor + fetch data via SaaS API for a more advanced solution.

BR,

Grigorii

[GrigoriiG]

Hey Jai,

If you are comfortable using API, there is yet another option to deal with the allocations:

https://docs.flexera.com/flexeraone/EN/WhatsNew/FeatureList/RN-new-allocateAPI.htm

I have not tried this one yet, but it looks promising.

BR,

Grigorii