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sam1.5540842000822844E12 asked a question.

September 4, 2019 at 3:14 AM
Metering and Last Used Date Reporting Incorrectly
Hi All I'd really appreciate some urgent help.....@Chris Grinton :-) I recently ran a Harvest report and after multiple users screaming that their applications had been removed, I found that the last used date of the application was either not reporting for some users or was reporting 2-3 months prior to current date. After speaking with several users, they confirmed that they used the harvestd applications on a regular if not daily basis. A couple of questions then: 1. why does the last used date get reported for some users and not others for the same application? 2. why is the last used date not accurately reporting the users actual usage 3. Adobe Acrobat Pro was one of the apps harvested, and again, multiple users indicated they use it on a regular basis. Is there a known issue with harvesting of this Adobe product in terms of Acrobat Reader being in the SOE vs users having Adobe Pro installed separately outside of the SOE and then launching either of the apps? regards Conny Metering Last Used Date Harvest
  • 10 answers
  • 194 views

  • ChrisG (Flexera Software)

    I have heard of that the FlexNet agent can have trouble gathering usage metering for some Adobe products - the MSI installer packages for these products are authored in an unusual way, and do not install executable files in a "normal" way. This results in the agent being unable to match a running executable to an application.

    I would always recommend being cautious about automatically and blindly uninstalling software simply based on usage data that is gathered. There are enough scenarios and corner cases that make it difficult to get 100% accurate usage data that using a process that involves some sort of explicit check with end users before installing their software is wise - even if the data gets it right 95% of the time, the last 5% of annoyed users will generate a lot of noise.

    Some other things to check when considering usage data flowing through the system are:

    • When using the FlexNet agent to gather usage, the usage agent log on client computers gives an information about which running executables are being tracked and which are not.
    • Remember that a file evidence recognition rule for the invoked executable must be associated with the application record in the ARL for usage to be tracked.
    • You can use the Discovery & Inventory > Discovery > Raw Software Usage page to see low level details of usage data that has been gathered by the FlexNet agent. This can be useful to see what data has been returned by a device, to get a sense of whether "missing" usage being shown against an installation is due to lack of data coming back from the device, or lack of ARL recognition rules.
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  • ChrisG (Flexera Software)

    I have heard of that the FlexNet agent can have trouble gathering usage metering for some Adobe products - the MSI installer packages for these products are authored in an unusual way, and do not install executable files in a "normal" way. This results in the agent being unable to match a running executable to an application.

    I would always recommend being cautious about automatically and blindly uninstalling software simply based on usage data that is gathered. There are enough scenarios and corner cases that make it difficult to get 100% accurate usage data that using a process that involves some sort of explicit check with end users before installing their software is wise - even if the data gets it right 95% of the time, the last 5% of annoyed users will generate a lot of noise.

    Some other things to check when considering usage data flowing through the system are:

    • When using the FlexNet agent to gather usage, the usage agent log on client computers gives an information about which running executables are being tracked and which are not.
    • Remember that a file evidence recognition rule for the invoked executable must be associated with the application record in the ARL for usage to be tracked.
    • You can use the Discovery & Inventory > Discovery > Raw Software Usage page to see low level details of usage data that has been gathered by the FlexNet agent. This can be useful to see what data has been returned by a device, to get a sense of whether "missing" usage being shown against an installation is due to lack of data coming back from the device, or lack of ARL recognition rules.
    Expand Post
    Selected as Best

    • sam1.5540842000822844E12

      Thanks Chris. That's very useful information. Our client didn't want their users contacted to confirm usage or non-usage of applications - can cause even more angst than just removing it behind the scenes. I'll definitely be building in more checks and validations prior to harvesting in the future! cheers Conny

    • shelby_day

      Chris,

      How does one validate the 2nd bullet point:  Remember that a file evidence recognition rule for the invoked executable must be associated with the application record in the ARL for usage to be tracked.

      Is this something our internal engineer would have to validate for us?

      I'm always concerned when reporting "last used date".  Especially when the field is blank.  I have no idea if it is accurate or not and can cause a lot of issues.  I've been told that a blank "LUD" meant they had NEVER used the product.  Is this not true?

      Shelby

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      • JohnSorensenDK (Flexera Software)

        @shelby_day ,

         

        The "file evidence recognition rule for the invoked executable must be associated with the application record in the ARL for usage to be tracked" requirement should be checked by verifying the relevant executables are listed in the discovered evidence, Adobe Acrobat XI Pro example screen shot:

        JohnSorensenDK_0-1575276076124.png

        Thanks,

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      • ChrisG (Flexera Software)

        @shelby_day  - to validate file evidence recognition rules that are configured for an application, open the application record in FlexNet, select the Evidence tab, and click on the File button. Here is an example of what you would see for Microsoft Office Project 2016 Professional:

        image.png

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      • kusumthapliyal

        Hi there,

        Just wondering if you get any confirmation on this? I am trying to interpret the meaning of Blank data in the "Last Used Date" field? @shelby_day  

        @ChrisG  

         

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        • sam1.5540842000822844E12

          HI kusumthapliyal Blank data in the "Last Used Date" field means that when you look in the consumption tab of a license and you see a list of devices/users and the Last used Date field is empty. This could be for a number of reasons including it's only just been installed and hasn't been used yet, never has been used, or the FNMS inventory agent is out of date. The latest released inventory agents are able to capture the LUD for user based licenses including Adobe products which is great. There's probably a few other reasons but I'm sure the experts can add to the list
          Expand Post

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Metering and Last Used Date Reporting Incorrectly