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By Level 8 Flexeran
Level 8 Flexeran

Smartsheet License Differentiation 

The following Smartsheet integration instruction sections were updated to reflect the new Smartsheet license differentiation feature.

  • Application Roster
  • License Types
  • License Differentiation
  • Application Task Tracking

Application Roster

The Smartsheet application roster now stores the license type based on the user role: Admin, Licensed User, and Free Collaborator.

License Types

The Smartsheet integration displays a list of licenses associated with each discovered user in the Activity tab. The license types are explained below.

Smartsheet License Types Displayed in the Activity Tab Smartsheet Role
Admin The user role is assigned as System Admin.
Licensed User The user role is assigned as Licensed User, Group Admin, or Resource Viewer.
Free Collaborator The user is neither a System Admin nor a Licensed User.

License Differentiation

SaaS Manager offers a license differentiation feature that allows you to view which users have free Smartsheet accounts and which users have paid Smartsheet accounts. To view this license differentiation feature, navigate to the Activity tab of the Smartsheet App Details screen where you can filter and export the Smartsheet license types.

The total spend for the paid Smartsheet accounts displayed in the Smartsheet App Details screen is based on the Smartsheet license cost details entered in the License Details tab. For details, refer to Entering license details for license differentiation.

Application Task Tracking

License Differentiation has been added to Smartsheet in the Application Task Tracking chart.

For release details, refer to the December 2020 release notes.