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SaaS Management Metrics and Calculations for the Overview Tab

dwampach1
Level 7 Flexeran
Level 7 Flexeran
1 1 317

Each SaaS application that is managed in Flexera’s SaaS Management has an Overview tab (SaaS -> Managed Applications -> Overview). This tab provides metrics and calculations for the SaaS applications spend, license count, and user activity. In this blog post, we discuss the different scenarios for how the SaaS applications spend, license count, and user activity are calculated. These scenarios are based on the SaaS applications license type (per user, per organization, and per login) and whether the SaaS application supports License Differentiation.

OverviewTab.png

Flexera SaaS Management's Overview Tab

ActivityTab.png

Flexera SaaS Management's Activity Tab

Terms Used in This Blog Post

License Differentiation allows you to view the SaaS application licenses assigned to users in the SaaS application’s Activity tab (SaaS -> Managed Applications -> Activity). For a listing of SaaS applications that currently support License Differentiation, refer to the License Differentiation column in the Application Task Tracking chart. For example, when using the Microsoft 365 managed application you will see an Activity tab where we can view which users have a Microsoft Flow Free subscription and which users have a Microsoft 365 E3 subscription.

Non-License Differentiation does not offer you an opportunity to view which SaaS application licenses are assigned to users. For example, currently in SaaS Management we are not able to view which DocuSign users have an Essentials, Business, or Enterprise license. Therefore, we assume that all DocuSign users are assigned an Essentials, Business, and an Enterprise license.

Scenario 1: 1 Limited Per User Microsoft 365 E3 License and 1 Limited Per User Microsoft Flow Free License

License Details and User Activity for Limited Per User Microsoft 365 E3 License

Value

Total Items Allowed

60 Users

Total Used Licenses

32 Users

License Type

Per User

Amount (unit cost)

12 USD

Payment Frequency

Monthly

Active User Count

2 Users

Inactive User Count

1 Users

Never Active User Count

29 Users

 

License Details and User Activity for Limited Per User Microsoft Flow Free License

Value

Total Items Allowed

80 Users

Total Used Licenses

10 Users

License Type

Per User

Amount (unit cost)

2 USD

Payment Frequency

Monthly

Active User Count

1 Users

Inactive User Count

0 Users

Never Active User Count

9 Users

 

License Calculations for Limited Per User Microsoft 365 E3 and Microsoft Flow Free Licenses

Microsoft 365 E3 Result

Microsoft Flow Free Result

Unassigned License Count = Total Items Allowed (Microsoft 365 E3 + Microsoft Flow Free Total Items Allowed) – Total Used Licenses (Microsoft 365 E3 + Microsoft Flow Free Total Used Licenses)

140 (60 + 80) – 42 (32 + 10) = 98 Licenses

140 (60 + 80) – 42 (32 + 10) = 98 Licenses

Unassigned Cost for 1 Year = Unassigned License Count x Unit Cost x 12 Months

28 x 12 USD x 12 = 4032 USD

70 x 2 USD X 12 = 1680 USD

Never Active User Cost for 1 Year = Never Active User Count x Unit Cost x 12 Months

29 x 12 USD x 12 = 4176 USD

9 x 2 USD X 12 = 216 USD

Active User Cost for 1 Year = Active User Count x Unit Cost x 12 Months

2 x 12 USD x 12 = 288 USD

1 x 2 USD x 12 = 24 USD

Inactive User Cost for 1 Year = Inactive User Count x Unit Cost x 12 Months

1 x 12 USD x 12 = 144 USD

0 x 2 USD x 12 = 0 USD

Estimated Annual Spend = Total Items Allowed x Unit Cost x 12 Months

60 x 12 USD x 12 = 8640 USD

80 x 2 USD x 12 = 1920 USD

 

Total Estimated Annual Spend for Limited Per User Microsoft 365 E3 and Limited Per User Microsoft Flow Free Licenses = 8640 USD + 1920 USD = 10560 USD (10.6K)

Scenario 2: 1 Limited Per User Microsoft 365 E3 License and 1 Unlimited Per User Microsoft Flow Free License

License Details and User Activity for Limited Per User Microsoft 365 E3 License

Value

Total Items Allowed

60 Users

Total Used Licenses

32 Users

License Type

Per User

Amount (unit cost)

12 USD

Payment Frequency

Monthly

Active User Count

2 Users

Inactive User Count

1 Users

Never Active User Count

29 Users

 

License Details and User Activity for Unlimited Per User Microsoft Flow Free License

Value

Total Items Allowed

Unlimited

Total Used Licenses

10 Users

License Type

Per User

Amount (unit cost)

2 USD

Payment Frequency

Monthly

Active User Count

1 Users

Inactive User Count

0 Users

Never Active User Count

9 Users

 

License Calculations for Limited Per User Microsoft 365 E3 Licenses and Unlimited Microsoft Flow Free Licenses

Microsoft 365 E3 Result

Microsoft Flow Free Result

Unassigned License Count = Total Items Allowed (Microsoft 365 E3 Licenses) – Total Used Licenses (Microsoft 365 E3 Licenses)

 

60 – 32 = 28 Licenses

Not Applicable

An unlimited license has no contribution towards the unassigned count or cost.

Unassigned Cost for 1 Year = Unassigned License Count x Unit Cost x 12 Months

28 x 12 USD x 12 = 4032 USD

Not Applicable

An unlimited license has no contribution towards the unassigned count or cost.

Never Active User Cost for 1 Year = Never Active User Count x Unit Cost x 12 Months

29 x 12 USD x 12 = 4176 USD

9 x 2 USD X 12 = 216 USD

Active User Cost for 1 Year = Active User Count x Unit Cost x 12 Months

2 x 12 USD x 12 = 288 USD

1 x 2 USD x 12 = 24 USD

Inactive User Cost for 1 Year = Inactive User Count x Unit Cost x 12 Months

1 x 12 USD x 12 = 144 USD

0 x 2 USD x 12 = 0 USD

Estimated Annual Spend for Microsoft 365 E3 Licenses = Total Items Allowed x Unit Cost x 12 Months

Estimated Annual Spend for Microsoft Flow Free Licenses = Users Assigned x Unit Cost x 12 Months

60 x 12 USD x 12 = 8640 USD

10 x 2 USD x 12 = 240 USD

 

Total Estimated Annual Spend for Limited Per User Microsoft 365 E3 and Unlimited Per User Microsoft Flow Free Licenses = 8640 USD + 240 USD = 8880 USD (8.88K)

Calculations for Non-License Differentiated SaaS Applications

Scenario 1: 1 Limited Per User DocuSign License

License Details and User Activity for Limited Per User DocuSign License

Value

Total Items Allowed

200 Users

Total Used Licenses

5 Users

License Type

Per User

Amount (unit cost)

80 USD

Payment Frequency

Monthly

Active User Count

0 Users

Inactive User Count

0 Users

Never Active User Count

5 Users

 

License Calculations for Limited Per User DocuSign License

Result

Unassigned License Count = Total Items Allowed – Total Used Licenses

200-5=195 Licenses

Unassigned Cost for 1 Year = Unassigned License Count x Unit Cost x 12 Months

195 x 80 USD x 12 = 187,200 USD

Never Active User Cost for 1 Year = Never Active User Count x Unit Cost x Months

5 x 80 USD x 12 = 4,800 USD

Estimated Annual Spend = Total Items Allowed x Unit Cost x 12 Months

200 x 80 USD x 12 = 192,000 USD (192K)

Scenario 2: 1 Limited Per User DocuSign License and 1 Unlimited Per User DocuSign License

License Details and User Activity for Limited Per User DocuSign License

Value

Total Items Allowed

200 Users

Total Used Licenses

5 Users

License Type

Per User

Amount (unit cost)

80 USD

Payment Frequency

Monthly

Active User Count

0 Users

Inactive User Count

0 Users

Never Active User Count

5 Users

 

License Details and User Activity for Unlimited Per User DocuSign License

Value

Total Items Allowed

Unlimited

Total Used Licenses

5 Users

License Type

Per User

Amount (unit cost)

4 USD

Payment Frequency

Monthly

Active User Count

0 Users

Inactive User Count

0 Users

Never Active User Count

5 Users

 

License Calculations for Limited Per User DocuSign License

Result

Unassigned License Count = Total Items Allowed – Total Used Licenses

200-5=195 Licenses

Unassigned Cost for 1 Year = Unassigned License Count x Unit Cost x 12 Months

195 x 80 USD x 12 = 187,200 USD

Never Active User Cost for 1 Year = Never Active User Count x Unit Cost x Months

5 x 80 USD x 12 = 4,800 USD

Estimated Annual Spend = Total Items Allowed x Unit Cost x 12 Months

200 x 80 USD x 12 = 192,000 USD

 

License Calculations for Unlimited Per User DocuSign License

Result

Unassigned License Count = Not Applicable

An unlimited license has no contribution towards the unassigned count or cost.

0

Unassigned Cost for 1 Year = Not Applicable

An unlimited license has no contribution towards the unassigned count or cost.

0

Never Active User Cost for 1 Year = Never Active User Count x Unit Cost x Months

5 x 4 USD x 12 = 240 USD

Estimated Annual Spend = Total Assigned Users x Unit Cost x 12 Months

5 x 4 USD x 12 = 240 USD

 

Total Estimated Annual Spend for 1 Limited Per User DocuSign License and 1 Unlimited Per User DocuSign License = 192,000 USD + 240 USD = 192,240 USD (rounded to 192K)

 Scenario 3: 2 Unlimited Per User DocuSign Licenses

License Details and User Activity for Unlimited Per User DocuSign License #1

Value

Total Items Allowed

Unlimited

Total Used Licenses

5 Users

License Type

Per User

Amount (unit cost)

80 USD

Payment Frequency

Monthly

Active User Count

0 Users

Inactive User Count

0 Users

Never Active User Count

5 Users

 

License Details and User Activity for Unlimited Per User DocuSign License #2

Value

Total Items Allowed

Unlimited

Total Used Licenses

5 Users

License Type

Per User

Amount (unit cost)

4 USD

Payment Frequency

Monthly

Active User Count

0 Users

Inactive User Count

0 Users

Never Active User Count

5 Users

 

License Calculations for Unlimited Per User DocuSign License #1

Result

Unassigned License Count = Not Applicable

An unlimited license has no contribution towards the unassigned count or cost.

0

Unassigned Cost for 1 Year = Not Applicable

An unlimited license has no contribution towards the unassigned count or cost.

0

Never Active User Cost for 1 Year = Never Active User Count x Unit Cost x Months

5 x 80 USD x 12 = 4800 USD

Estimated Annual Spend = Total Assigned Users x Unit Cost x 12 Months

5 x 80 USD x 12 = 4800 USD

 

License Calculations for Unlimited Per User DocuSign License #2

Result

Unassigned License Count = Not Applicable

An unlimited license has no contribution towards the unassigned count or cost.

0

Unassigned Cost for 1 Year = Not Applicable

An unlimited license has no contribution towards the unassigned count or cost.

0

Never Active User Cost for 1 Year = Never Active User Count x Unit Cost x Months

5 x 4 USD x 12 = 240 USD

Estimated Annual Spend = Total Assigned Users x Unit Cost x 12 Months

5 x 4 USD x 12 = 240 USD

 

Total Estimated Annual Spend for Unlimited Per User DocuSign License #1 and Unlimited Per User DocuSign License #2 = 4800 USD + 240 USD = 5040 USD (5.04K)

Scenario 4: 1 Unlimited Per Org DocuSign License

License Details and User Activity for Unlimited Per Org DocuSign License

Value

Total Items Allowed

Unlimited

Total Used Licenses

5 Users

License Type

Per Org

Amount (unit cost)

1200 USD

Payment Frequency

Monthly

Active User Count

2 Users

Inactive User Count

0 Users

Never Active User Count

3 Users

 

License Calculations for Unlimited Per Org DocuSign License

Result

Unassigned License Count = Not Applicable

Per Org licenses are considered unlimited. An unlimited license has no contribution towards the unassigned count or cost.

0

Unassigned Cost for 1 Year = Not Applicable

Per Org licenses are considered unlimited. An unlimited license has no contribution towards the unassigned count or cost.

0

Estimated Annual Spend = Total Items Allowed x Unit Cost x 12 Months

1200 USD x12 = 14,400 USD (14.4K)

Per User Cost is calculated by first calculating the per day cost, followed by the per user cost.

 

Per Day Cost = Estimated Annual Spend / 365 days

Example: 14,400 USD/365 = 39.4 USD

 

Per User Cost = Per Day Cost / Total Used Licenses

 

39.4 USD / 5 Total Users = 7.89 USD

Never Active User Cost for 1 Year = Never Active User Count x Per User Cost x 365 Days

3 x 7.89 USD x 365 = 8640 USD

Active User Cost for 1 Year = Active User Count x Per User Cost x 365 Days

2 x 7.89 USD x 365 = 5760 USD

Total Never Active Cost + Active Cost

8640 USD + 5760 USD = 14,400 USD

Scenario 5: 1 Limited Per Login DocuSign License

License Details and User Activity for Limited Per Login DocuSign License

Value

Total Items Allowed

200

Total Used Licenses

5 Users

License Type

Per Login

Amount (unit cost)

12 USD

Payment Frequency

Monthly

Active User Count

2 Users

Inactive User Count

0 Users

Never Active User Count

3 Users

 

License Calculations for Limited Per Login DocuSign License

Result

Unassigned License Count = Total Items Allowed – Total Used Licenses

200-5=195 Licenses

Unassigned Cost for 1 Year = Unassigned License Count x Unit Cost x 12 Months

195 x 12 USD x 12 = 28,080 USD

Estimated Annual Spend = Total Items Allowed x Unit Cost x 12 Months

200 x 12 USD x12 = 28,800 USD (28.8K)

Per User Cost is calculated by first calculating the per day cost, followed by the per user cost.

Per Day Cost = Estimated Annual Spend / 365 days

Example: 28,800 USD/365 = 78.9 USD

Per User Cost = Per Day Cost / Total Used Licenses

78.9 USD / 5 Total Users = 15.8 USD

Never Active User Cost for 1 Year = Never Active User Count x Unit Cost x 12 Months

3 x 12 USD x 12 = 432 USD

Active User Cost for 1 Year = Active User Count x Unit Cost x 12 Months

2 x 12 USD x 12 = 288 USD

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