New Look for SaaS Dashboard

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From the Dashboards menu, click SaaS to open the SaaS Dashboard. The SaaS Dashboard enables you to see at a glance how much you are spending on Software as a Service (SaaS). The SaaS Dashboard also provides insight into how application licenses are used across organizations, so organizations can right-size application licenses to optimize spend. The SaaS Dashboard was redesigned to present data in a more consistent and consumable way, and the dashboard data is updated more frequently.

For more details, refer to:

  • How often is the SaaS Dashboard updated?
  • SaaS Dashboard Data Descriptions and Sources

How often is the SaaS Dashboard updated?

Previously, the entire SaaS Dashboard data set was updated once a day beginning at 7:00 UTC. Now the SaaS Dashboard data is updated when Flexera One pulls in new information regarding active/inactive/never active user counts. The new user counts cause the dashboard counts to be recalculated. Once the dashboard counts are recalculated, the data updates are displayed in the SaaS Dashboard.

Some examples of pulling in new active/inactive/never active user count information include:

  • The application’s Application Roster integration task is executed.
  • New usage events are pulled in.
  • An application’s activity threshold is modified.
  • Licenses are added or modified in the application’s Licenses tab.

SaaS Dashboard Data Descriptions and Sources

The following table provides SaaS Dashboard data descriptions and sources.

SaaS Dashboard Data

Description

Flexera One Data Source

Total Annual Spend This is the sum of annual spend from all managed applications. Managed SaaS Applications
Managed Applications

This is the number of applications your organization is managing using Flexera One.

NOTE: The Managed Applications count excludes inactive applications.

Managed SaaS Applications
Managed Licenses

This is the total number of all managed licenses.

NOTE: If an application has multiple license types (see Activity Tab) listed in Flexera One (Example: Office 365 Plan E3 and Plan E5), each license type counts as one managed license.

All SaaS Licenses
Underutilized Accounts This number is the sum of all inactive and never active accounts across all managed applications. Underutilized SaaS Accounts
Application Usage

This graph displays usage data for the top 5 applications with the highest annual spend.

Application usage is displayed with the number of active, inactive, and never active users. Clicking the application name or a bar in the Application Usage graph takes you to the application’s Overview Tab.

SaaS License Usage
Spend by Department

This graph displays the top 12 departments with the highest annual spend.

The total SaaS application spend is broken down by department or location, based on your organization’s HR Roster, with a cumulative departmental SaaS spend across all applications.

All SaaS Users
Upcoming Renewals

This graph displays the following upcoming renewal information for managed applications:

  • License end date
  • Annual license spend. For applications with licenses that span over an 18-month, two-year, or three-year period, the annual spend is prorated.
All SaaS Licenses

 

Product Documentation Link: SaaS Dashboard

For more information on new features and enhancements for Flexera One, see What's New in Flexera One.