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Moderator moconn Moderator
Moderator

Re: Workflow Manager Folder Location in the database

Hello @mrupchurch1  - 

To help summarize your request: you'd like to change the folder path associated with a particular workflow request after the request has been created by making the change directly to the Application Catalog database so the folder name reflects your internal naming conventions.

While you could change the value of the folder location directly in the database (it's not encrypted, etc.), as you can imagine making direct changes like this could cause compatibility issues later on if the database schema gets updated in a later version and this property's location and/or how its stored in the database could change later, which would then break your custom code.

Because of this, we don't support making direct changes to the Application Catalog directly; rather, we want to utilize the AdminStudio and Workflow Manager APIs that are available to make supported changes through these products. (An exception could be custom code provided by our Consulting Services, as that would be provided by Flexera and an agreed-to support structure for this code would be agreed upon.)

As you are aware, there are properties that you can use to direct Workflow Manager when it comes to naming new application request folders:

[ServicerCo], [ConsumerCo], [ProjectName], [ProjectId], [WFId], & [WFName]

(Found here: https://helpnet.flexerasoftware.com/workflowmanager2019/#helplibrary/WFMSharedFolderPath.htm )

Rather than editing the database after the request has been created, would any combination of the above properties help you in you goal of getting the folder naming to line up with your SCCM folder structure?  Are there other properties that we could add to a future version of Workflow Manager that could get you event closer?

Expert Flexeran on AdminStudio, Workflow Manager, and Software Vulnerability Manager / Research
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mrupchurch1
Flexera beginner

Re: Workflow Manager Folder Location in the database

What we would like to see is a Data element that will create the folder structure based on a name given in the data element at any point you in the Phases you deem necessary. We also would like Workflow Manager Not to create a folder structure after the request has been accepted. Let's look at it another way. If I build a Workflow that is going to run scripts after an approval emails are sent and there would be no files or documents to upload, then we would not need a folder structure for that type of request. Creating a folder structure should be an option not mandatory.

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Moderator moconn Moderator
Moderator

Re: Workflow Manager Folder Location in the database

Thanks @mrupchurch1  those are good ideas, I'll be sure to make sure our Product Management & Engineering teams take note of this use case and your suggestions.

Expert Flexeran on AdminStudio, Workflow Manager, and Software Vulnerability Manager / Research
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